1. Introduction

St Martin-in-the-Fields Ltd (SMITFL) Privacy Policy sets out the ways SMITFL processes personal data. This Privacy Policy only relates to personal data collected by SMITFL via the SMITFL website, membership forms, fundraising responses, emails and telephone calls.

This Privacy Policy does not apply to personal data provided to SMITFL by any other means or via any other website. Users should be aware that if they access other websites, using the links provided, these are outside our control. If they provide personal data to other companies, the privacy polices of those companies determine the uses to which that information is put and SMITFL Privacy Policy will no longer apply.

2. The Data Protection Act 1998

SMITFL makes every effort to comply with the principles of the Data Protection  Act 1998.

3. Use Made of Personal Information

Personal information provided to SMITFL via the SMITF website, membership forms, fundraising responses, emails and telephone calls will be used for the purposes outlined at the time of collection or registration in accordance with the preferences you express.

Personal data collected and processed by SMITFL may be used, for the following purposes:

a. Administration of membership(s).

b. Fulfilment of orders for goods and services requested.

c. Administration of donations and legacies.

d. In-house research and statistical analysis.

e. Communication about its conservation, membership, fundraising and other activities.

f. Communication about special offers from carefully selected organisations that make a financial contribution to SMITF’s funds.

4. Consent

By providing personal data to SMITFL you consent to the processing of such data by SMITFL as described in this Privacy Policy. You can alter your preferences as described below.

5. Use of Data For Direct Marketing by post and telephone

At each point of data collection or registration you are given options to opt-out from being sent future direct marketing material from SMITFL or other carefully selected organisations by post or telephone. Where you do not opt-out of such communications, SMITFL may send you information on its conservation, membership, fundraising and other activities and those of other carefully selected organisations.

If at any time you want to alter your preferences or request that SMITFL stops communicating with you in this way then you should write to the address shown in section 8.

6. Use of Data for email

At each point of data collection or registration you are given the option to opt-in to receiving email marketing from SMITFL. Where you do opt-in to such communications, SMITFL may provide information on its conservation, membership, fundraising and other activities and those of carefully selected organisations.

If at any time you want to alter your preferences or request that SMITFL stops communicating with you in this way then you should write to the address shown in section 8.

7. Accessing your personal data held by St Martin-in-the-Fields Ltd (SMITFL)

You have the right to ask SMITFL, in writing, for a copy of all the personal data held about you (this is known as a 'subject access request') upon payment of a fee of £15.00. If you would like to access your personal data held by SMITFL please apply in writing to:

Gift & On-line Shop
St Martin-in-the-Fields Ltd

6 St Martin’s Place

Trafalgar Square

LONDON

WC2N 4JJ

8. Verifying, updating and amending your personal information

If, at any time, you want to verify, update or amend your personal data or preferences please write to:

Gift & On-line Shop
St Martin-in-the-Fields Ltd

6 St Martin’s Place

Trafalgar Square

LONDON

WC2N 4JJ

Verification, updating or amendment of personal data will take place within 28 days of receipt of your request.

If subsequently you make a data protection instruction to SMITFL which contradicts a previous instruction (or instructions), then SMITFL will follow your most recent instruction.

9. Cookies

A 'cookie' is a small text file that is placed on a user's computer hard drive by a website. There are several types of cookie and the most common are often referred to as 'session' cookies. These are used to keep track of information needed by a user as they travel from page to page within a website. These cookies have a short lifetime and expire within a few minutes of the user leaving the site.

Other types of cookies can be used to track internet activity after the user has left a website. These are either sponsored by organisations external to the website being visited (known as 'third party' cookies) or can originate from the website organisation itself ('first party' cookies). These usually have a long lifetime with several months being quite common. They are 'harvested' and 'refreshed' whenever the user visits a page where the same or a similar cookie is being used - www.smitf.org does NOT use third party cookies.

The SMITFL website uses benign, short lived 'session' cookies and 'first party' cookies to tell whether a website user has logged-in, where to find details that can be used to pre-fill parts of on-line forms and to personalise the user's visit to the website. They are also used to track anonymously which areas of the site are popular and which are not used; this allows us to target carefully our website resources.

The SMITL website uses Google Analytics, a web analytics service provided by Google Inc. (Google). Google Analytics uses cookies to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for SMITFL and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

SMITFL also uses cookies in its email communications to personalise the email and track whether the mail has been opened or read and whether the recipient has used any website links contained in the email communication. This allows us to monitor and improve our email communications and website.

Internet browsers normally accept cookies by default; however, it is possible to set a browser to reject cookies. If this is done it is important not to exclude the benign and useful session cookies or first party cookies. If you decide to do this you should choose an option that rejects all third parties.

10. Links to Third Party Websites

This Privacy Policy applies solely to the personal data collected by SMITFL and does not apply to third party websites.

SMITFL is not responsible for the privacy policies of third party websites. SMITFL advises users to read the privacy policies of other websites before registering any personal data.

11. Security

SMITFL holds your personal data in accordance with the security provisions of the UK Data Protection legislation. We use industry standard Secure Server Software (SSL) for your transactions with us. It encrypts all of your personal information, including credit card number, name, and address, so that it cannot be read as the information travels over the Internet.

If you have any questions about security please contact St Martin-in-the-Fields: 020 77661100